Getting Ready for the Ride? Bike shipping/rental, transport, housing, and more! FAQs

Below are many of the questions most frequently asked. Responses are updated each year as the Ride grows closer.

Where are closing ceremonies – new location SR15

For the second time in SMART Ride history, the closing ceremonies location must be moved for SMART Ride 15.

     Almost mid-October, it was discovered that the White Street Pier was being closed for 6 weeks beginning October 29th for repair of damage sustained during Hurricane Irma. After swift action, we were provided with several options for a new location of Closing Ceremonies.

     SMART Ride 15 will conclude at the East Quay Street Pier and the recently opened Truman Waterfront Park.

Where is the Truman Waterfront Park?
The park/pier is located at E. Quay Road and Southard Street on the west side of the island; 1 mile from Mallory Square and 4 blocks from Duval Street. We will be using the pier which is adjacent to the United States Coast Guard Ingham Maritime Museum.

Will there be a parade?
Yes, of course. We are working with the Key West Police Department on the route it will take but will leave from Key West High School and proceed to Truman Waterfront Park.

Where do we get lunch?
As in previous years, lunch will be provided to all participants at Key West High School.

What time should friends & family arrive to the Park?
Friends & Family should plan to arrive at the park by 2:30 PM so as they have adequate time to find parking and not miss ride-in.

Where do we pick-up our gear, return bike rentals and provide our bikes for shipping?
Stations will be set-up for each of these areas on the pier after the ceremony is complete; follow signage.

What about the Crew, how do we get there/when should be get there/where do we go?
Crew should plan to leave Key West High School by 2:30 PM to arrive (and park) at the NEW location. Upon arrival to Truman Waterfront Park, look for the SMART Ride Tent Set-up near the pier. Water and snacks will be provided there, and the ceremonies team will brief you on how closing ceremonies will occur and the crew’s role in same. Beginning at 1:30 PM, a trolley will be provided from Key West High School to the Park. If you choose to drive your vehicle we HIGHLY encourage carpooling, vehicles can be left at Key West High School until after the Ceremony. Driving directions from the school are here.

I heard there is a new Amphitheater, are we using that for the ceremony?
No, the ceremony will be taking place on the East Quay Street Pier along the shore.

 

How do I meet my fundraising goal?

If you have never raised funds before, $1,250 can seem like a scary amount. You will be surprised how individuals respond to you when you tell them what you are doing and that you need their “help” in achieving your goal.

Visit our fundraising page for more tips and a handy list of ideas!

Medical Form – Print this out, fill it out, and bring it with you!

Here is the medical form required of ALL participants – Riders AND Crew!

SR Medical Form 

Directions and Parking for the University of Miami

All orientation day activities will take place in the Donna E. Shalala Student Center.

Parking is available at the Pavia Parking Garage on Thursday (regular hourly parking rates apply). To park, you will need to download an app upon entering the garage and pay by phone (see info below directions).

If you wish to leave you car at the garage Friday, Saturday, and Sunday, parking is $8/day. Again, you will need an app – instructions below directions.  

Directions to the garage and to the student center complex are below. Remember, too, that mass transportation via rail is also an option. For more information on that visit our FAQs here.

 

Parking at the University is now payable via app. Instructions for downloading and using the app are below. Hourly rates apply on orientation day. We are working on a code for parking for those who may be leaving cars Friday, Saturday, and Sunday and will update. There will be an $8/day fee charged for parking those days.

Closest airports available for out of town participants

Coming from out of town or out of state? We are an easily accessible South Florida destination. While the closest airport is Miami International, you may find better pricing for flights into nearby Fort Lauderdale-Hollywood International .

With either one, you won’t need a car! There are inexpensive Uber or Lyft options as well as public transportation.
Our TRI-RAIL /Metrorail public transportation system runs North and South from northern most West Palm Beach to Miami (map, right). You can catch Tri-Rail at Ft Lauderdale Airport, then transfer at the TRI-RAIL/METRORAIL Transfer Station. Take Metrorail to the University of Miami stop (see map below).

 

 

 

 

 

From Miami airport, just take the Metrorail right to the University of Miami stop.
(map left)

See their website links highlighted for schedules.

Take the Train to the Ride!!!!

Tri-Rail and Metrorail will drop you off right at the University!

More information to follow. But here is an overview.
The University of Miami is easily accessible from all major airports, and up and down the east coast, by rail.

screen-shot-2016-09-13-at-7-29-52-pm

 

 

TRI-RAIL Runs North and South from West Palm Beach to Miami. Get on and head south. You can even catch it at Ft Lauderdale Airport!  Transfer at the TRI-RAIL/METRORAIL Transfer Station.

Visit http://www.tri-rail.com for schedules.

 

 

 

 

 

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From the TRI-RAIL/METRORAIL Transfer Station, Metrorail runs south right to the University of Miami! Also has routes from/to the Miami Airport!

Click here for Metrorail schedules.

Hotel Options Before/After the Ride

Where do I stay before or after the ride? Are there any deals to be had? –
Good News! We have once again partnered with DelMay and Partners for SMART Ride 15 to help with all our hotel needs. Below is the current list of participating hotels. We are still awaiting pricing information for some. And more sites  may be added as they become available. You may even consider reaching out to team mates or other riders or crew members to share a room and save!

Visit our housing page for more information!

Why Did We Move to the University of Miami

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WHY?  seems to be the first question on everyone’s mind. It’s really very simple and below we will outline all the great reasons.

  1. It’s Pretty. Seriously the campus is beautiful, tree lined streets, a youthful feel about being amongst 15,000 University students.
  2. Convenience. Many options on getting to the University of Miami. You can arrive by car, or by train, yes we said train! You can even bring your bicycle on the Tri-Rail and Metro Mover. You can leave your car over the weekend for only $8. (more on that at a later time)
  3. Food. As you may remember it’s hard to get food on Orientation Day in the past. Moving to the University you will now have choices like Starbucks, Jamba Juice, Subway, Mexican Food, Chinese Food, the Rathskeller and more.
  4. Education. AIDS has no season and AIDS has no limitations on who can get infected. Did you know that youth ages 16-24 are the largest group of individuals becoming infected. Our  presence on campus helps raise awareness, helps raise dialogue, helps educate and with the a commitment to providing volunteers, we hope to attract future leaders to our cause and next year maybe we will see a UM SMART Ride Team.
  5. Costs. It looks like the move to the University will be budget neutral and they are letting us bring in our friends from Olive Garden!!!!

What will be different?  

  • We are still 165 miles
  • Orientation Day will mostly take place in air-conditioned comfort
  • We are still traveling from Miami to Key West
  • We are still giving 100% of every dollar you raise back to AIDS Service Organizations around Florida
  • We will still be using MorningStar for the week before you all arrive to prepare
  • Our friends at MorningStar will be around on Orientation Day, and our friend Sue DeFarri will once again speak at opening ceremonies

So you see what matters doesn’t change and we hope what does makes you feel great.

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Some basic information we have been asked

  1. Orientation Day  Field House located at 1245 Dauer Drive, Coral Gables, FL 33146 across from the Metro Mover University Stop.
  2. Parking All participants parking on Thursday will use the Pavia Garage. Leaving your car for the weekend will also park at the Pavia garage (more info as we get closer) for $8 for the weekend.
  3. Dedication Ceremonies/Candlelight Vigil and Dinner Will take place at the Lakeside Patio Stage. (we will give you directions when you arrive)
  4. Ride Out Will take place in front of the Convocation Center located at 1245 Dauer Drive, Coral Gables, FL 33146. Times won’t change and temporary parking will be provided for guests arriving to see you off.
  5. Host Hotels Each of our host hotels remains a close drive to the new starting location (within 15 minutes) and in some cases are shorter distance than before.

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As with every year, we will be tweaking the schedule for Orientation Day.   The general flow and process of the day, will be unchanged. A detailed orientation day schedule will be sent to all participants as soon as it is finalized.

Housing Friday Night of the Ride

!!IF YOU ARE REGISTERED FOR THE RIDE YOU STILL MUST ALSO REGISTER FOR HOUSING!!!

On Friday night of the ride, rooms are provided  in Hawks Cay, Florida. Registration for these rooms will open on September 24th.  You will receive an email asking you to log in and choose your room mates.

  • 4 People per room
  • Private bathroom and air conditioning.
  • Beautiful pool area, manicured grounds, and water front.
  • There is NO additional cost for these accommodations to riders or crew (unless you upgrade).

For Thursday night before the ride, and, Saturday night following the conclusion of the ride, check the housing page for recommendations on where to stay.

Transportation for You (and your bike if riding)

We love cars, we think they are efficient and so helpful, but on The SMART Ride limiting the number of vehicles that are on the road and in our pit stops and at the hotel is a goal. Why you ask?

  • oopsOur rest stops are not very large
  • Keeping as much traffic out of these stops helps prevent the chances of cars accidentally converging with bicycles
  • Car doors are dangerous
  • Accidentally backing up and running over a parked bike or bicyclist

For crew members, each team captain is asked to check with their crew and minimize the vehicles that are on the ride. Please work with us on this safety issue. If you do have a vehicle that is approved for the event, you will receive an “official” signage indicating where you will be allowed to use the vehicle and where it will be permuted on the side. If you are on the route with your vehicle we asked that you call dispatch for approval to stop at a pit stop prior to entering, if the pit stop is full or crowded you may be asked to continue on.

Where do riders an crew leave cars in Miami during the ride?
The University of Miami (our starting location) allows participants to leave their personal vehicles at their Pavia Garage until Sunday November 18th. The cost is $8/day and payable via an app you download when entering the garage. If you believe you will be staying longer in Key West we recommend you make arrangements with the hotel you are staying at in Miami to leave your car there. Please make sure they know so that they can placard it and not tow it as a “delinquent” vehicle.

Post Ride Transportation for riders and crew:
Transportation will be provided once again by Delmay and Partners. Please complete the form below and email to confirmations@delmayandpartners.com or fax to Jeff Delmay at (954) 432-2469.

Bus Information:

  • Departs, Sunday,  November 18th, 2018.
  • Arrive at Key West High School by 9am.
  • Bus departs at 10am sharp and can not wait for any late comers.
  • Cost is $65 per person.
  • The cost includes one bicycle per reservation, extra bicycles will cost $25.
  • Bicycles, will need to be dropped off after closing ceremonies on Saturday, November 17th at Indigenous Park across from the White Street Pier. There will be a truck that will be marked as “Bikes returning to University of Miami.”
  • After submitting the attached form, you will receive confirmation from Delmay and Partners that the form was successfully received and processed. If you have questions you can call Delmay and Partners at 954-744-8396..

Form: SMART Ride Transport Bus Form

**All bikes shipped back to The University of Miami, must have someone to receive it on Sunday afternoon, we are not liable for bicycles that are not claimed at the University of Miami.

Bike Transport

 

biketransport

Want to send your bike ahead? We will help make it easy

Lauderdale Cyclery logo squareOnce again, Lauderdale Cyclery will assist the ride and you with your bike shipping needs. This year, they are offering four options to help you get your bike to where it needs to be, whether you’re out of state or close by! And Lauderdale Cyclery will be donating back a portion of all fees charged for their services to the SMART Ride!

Option 1: To ship your bike to Fort Lauderdale for the ride:

  • Ship to Lauderdale Cyclery to arrive one week before ride orientation day. The fee for assembly and adjustments is $70. Bikes will be at registration by noon on orientation day.
  • You are responsible for shipping Lauderdale Cyclery with your bike packed in an appropriate box. Mark the box AND tag your bike with your name and rider number.

Option 2: To ship your bike back to you after the ride:

  • Lauderdale Cyclery will bring bike from Key West, disassemble and package your bike, the fee is $70. Bikes will ship back to riders (in the box they were received in) during the week immediately following the ride.
  • You are responsible for providing a prepaid return shipping label to Lauderdale Cyclery.
    Be sure to include return shipping label with bike WHEN SHIPPED DOWN.

Option 3: To transport your bike to check in/registration from Fort Lauderdale:

  • Live fairly close but want to get your assembled bike to registration/check in from Fort Lauderdale? The fee is $30. Bikes must be at Lauderdale Cyclery by Wednesday of Ride week. Bikes will be at registration by noon on orientation day.

Option 4: To transport your bike back to Fort Lauderdale after the ride:

  • Want to get your assembled bike back to Fort Lauderdale from Key West after the ride? The fee is $30. Bikes will be available for pick at Lauderdale Cyclery the Sunday immediately following the ride (11AM – 4PM) and during regular business hours. BIKES MUST BE PICKED UP NO LATER THAN November 30th.

Payment is due one week before the ride (November 9th). No refunds for “no shows” once payment has been processed.

To get more information or to ask questions, please fill out the bike shipping form below. If you need to reach out to Lauderdale Cyclery directly you can be reached by e-mailing at gary@lauderdalecyclery.com or by calling Gary at 954-565-5961.

Full Name (required)

Rider Number (required)

Your Email (required)

Cel Phone # (required)

I would like to use Lauderdale Cyclerly for:

Ship to Florida and assembly, deliver bike to check in - $70
 yes no

Return from Key West, disassemble, ship back to me after ride - $70
 yes no If yes, be sure to provide prepaid return shipping label.

Transport bike from Fort Lauderdale to Registration/Check-In - $30
 yes no

Transport bike to Fort Lauderdale from Key West - $30
 yes no

Special Notes and Instructions

 

Bike Rental

 Bikes – Rental
For bike rental, we have once again partnered with Key Largo Bike Tours and Rentals. Perfect for the athlete on the go who wants to fly into town, get their bike at registration and drop off right after the ride. For more information and to reserve our rental, click here.

Lauderdale Cyclery also has a number of bikes available to rent. For more information contact gary@lauderdalecyclery.com or by calling Gary at 954-565-5961

We encourage you to make your arrangements as early as possible.

Bike Shipping and/or Transport

Want to send your bike ahead? We will help make it easy

Lauderdale Cyclery logo squareOnce again, Lauderdale Cyclery will assist the ride and you with your bike shipping needs. This year, they are offering four options to help you get your bike to where it needs to be, whether you’re out of state or close by! And Lauderdale Cyclery will be donating back a portion of all fees charged for their services to the SMART Ride!

Option 1: To ship your bike to Fort Lauderdale for the ride:

  • Ship to Lauderdale Cyclery to arrive one week before ride Orientation Day. The fee for assembly and adjustments is $70. Bikes will be at registration by noon on orientation day.
  • You are responsible for shipping Lauderdale Cyclery with your bike packed in an appropriate box. Mark the box AND tag your bike with your name and rider number.

Option 2: To ship your bike back to you after the ride:

  • Lauderdale Cyclery will bring bike from Key West, disassemble and package your bike, the fee is $70. Bikes will ship back to riders (in the box they were received in) during the week immediately following the ride.
  • You can  providing a prepaid return shipping label to Lauderdale Cyclery. Or we can transport your bike through Bikeflights (i.e. Fedex) and will bill after the Ride.

Option 3: To transport your bike to check in/registration from Fort Lauderdale:biketransport

  • Live fairly close but want to get your assembled bike to registration/check in from Fort Lauderdale? The fee is $30. Bikes must be at Lauderdale Cyclery by Wednesday of ride week. Bikes will be at registration by noon on orientation day.

Option 4: To transport your bike back to Fort Lauderdale after the ride:

  • Want to get your assembled bike back to Fort Lauderdale from Key West after the ride? The fee is $30. Bikes will be available for pick at Lauderdale Cyclery the Sunday immediately following the ride (11AM – 4PM) and during regular business hours. BIKES MUST BE PICKED UP NO LATER THAN November 30th.

To get more information or to ask questions, please fill out the bike shipping form below. If you need to reach out to Lauderdale Cyclery directly you can be reached by e-mailing at gary@lauderdalecyclery.com or by calling Gary at 954-565-5961. There are also rental bikes available, call for information. 

Full Name (required)

Rider Number (required)

Your Email (required)

Cel Phone # (required)

I would like to use Lauderdale Cyclerly for:

Ship to Florida and assembly, deliver bike to check in - $70
 yes no

Return from Key West, disassemble, ship back to me after ride - $70
 yes no If yes, be sure to provide prepaid return shipping label.

Transport bike from Fort Lauderdale to Registration/Check-In - $30
 yes no

Transport bike to Fort Lauderdale from Key West - $30
 yes no

Special Notes and Instructions